Meetings & Events

Plan and book your meeting or event. Submit RFP/Quotes 0

Search Now
Need help choosing a venue?
Click to use Meeting Finder

‹ Back to results


The Westin Charlotte

  • 601 South College Street
    Charlotte, NC 28202
    United States
  • Hotel Map

Meetings & Events Overview

Striking a stunning architectural note in the Uptown skyline, The Westin Charlotte displays modern luxury through tasteful, of-the-moment meeting and event facilities and services. We are also the closest hotel to the expansive Charlotte Convention Center, which is located directly across the street.

From private dining to personalized banqueting and conferences, our flexible, tailor-made service will suit every individual need. Video and teleconferencing set-ups, High Speed Internet Access (including Wi-Fi) in each meeting space, and other audiovisual requirements can all be arranged through our in-house services, and a dedicated conference organizer is available to ensure that practical and technical needs are met.

Meetings, parties, and private events will flourish in the atmosphere provided by any of our 24 exclusive and flexible meeting rooms, covering over 44,000 square feet.

Meetings at a Glance
Number of Guest Rooms: 700
Number of Meeting Spaces: 24
Largest Meeting Room Capacity: 2071
Largest Meeting Room Size: 1,512 m²
16,276 ft²

Special Offers

Rewards Three Ways

Enjoy a discount and more for your meetings and events.

You’re always two steps ahead.


Read Reviews

Read all reviews

Detailed Specifications

Expand All


Overview Description: The Westin Charlotte offers more than 40,000 square feet of flexible meeting space in 24 different meeting rooms. Our Grand Ballroom alone features 16,000 square feet of sophisticated space and adjoins a welcoming promenade with floor to ceiling windows. Many of our smaller meeting rooms energize your participants with natural sunlight, and our executive boardroom is a distinguishing space for your special VIP meetings.
Property Type: Convention/Conference Center
Year Built: 2003
No. of Buildings: 1
Total Floors: 25
Number of Meeting Spaces: 24
Total Meeting Room Size: 3,523 m²
37,923 ft²
Largest Meeting Room Size: 1,512 m²
16,276 ft²
Largest Meeting Room Capacity: 2,071
Smallest Meeting Room Capacity: 34

Guest Rooms

Check in Time: 3:00 PM
Check out Time: 12:00 PM
Number of Guest Rooms: 700
In-Guest Room Internet: Wireless High Speed Internet Access in Guest Rooms
Wireless High Speed Internet Access in Public Areas
Suites The Westin Charlotte has 22 suites - 1 presidential suite, 1 hospitality suite, and 20 smaller executive suites. Please be aware that our executive suites are only conducive for small informal meetings and small hospitality functions of 4 - 6 people. If you are planning a hospitality in a suite, please contact your Convention Service Manager to handle your food and beverage hospitality service. To ensure the comfort and satisfaction of all our guests, all hospitality suites and rooms that are located on sleeping-room floors must close no later than 11:00 p.m. EXECUTIVE SUITES Our executive suites feature either one king or two double-size Westin Signature Heavenly Beds in a 300 square foot bedroom adjoining a 300 square foot parlor. Full restrooms are located in the bedroom as well as the parlor. All executive suites face the historic South End neighborhood and are located on floors 12-24. Executive suites can become a two-bedroom suite with either a king suite connecting to a traditional double room or a suite with two double beds connecting to a traditional king room. PRESIDENTIAL SUITE Our presidential suite features a king size Westin Heavenly Bed in a luscious 1200 square foot room. This suite is located on the 25th floor and has a panoramic view of both the historic South End neighborhood and uptown Charlotte. The suite offers a 42” plasma tv with a bose 3-2-1 surround sound system. It also has a dining room table with chairs for six people, two sofas, leather arm chair, and ottoman. The master bath is impressive with a separate shower and jacuzzi area. A separate full bath is also located off the parlor.


Health Club /
Fitness Ctr.:
WestinWORKOUT® Fitness Studio
Pool: Yes
Pool Name: Indoor Heated Pool & Sundeck
Spa: WestinWORKOUT® Gear Lending Program
WestinWORKOUT® Deluxe Rooms Available
Sleep Well Lavender Balm

Local Area & Attractions

Time Zone: EST
Nearby Airports: Charlotte-Douglas Intl. Airport
Airport Code: CLT
Airport Distance: 8 Kilometers
5 Miles
Nearby ATM and Banks: There is an ATM conveniently located in the main lobby and 2nd floor of the hotel. Numerous banks and ATMs are also located within several blocks of the Hotel. Please see the Concierge if you have specific bank location questions.
Local Area:

The Westin Charlotte is situated in the heart of the city's central Uptown district, home to a wealth of cultural and entertainment attractions. Our John C. Portman-designed tower is adjacent to the Charlotte Convention Center as well as the recently-opened NASCAR Hall of Fame. Attractions easily accessible from the hotel include the Bank of America Stadium (home of the Carolina Panthers) and Time Warner Cable Arena (home of the Charlotte Bobcats), the new Bechtler Art Museum, and the Harvey B. Gantt African American Cultural Center.

In addition to the myriad dining venues throughout Charlotte, guests will find a host of options at the EpiCentre, an entertainment, dining, and shopping complex just blocks away, with several bars and nightclubs such as Whiskey River, MEZ Theaters, Suite, and more. We are also conveniently located just 13 minutes from the airport and within 20 minutes of regional attractions such as Carowinds Amusement Park and the Charlotte Motor Speedway in Concord.

More Local Attractions ›
The Westin Charlotte recommends the following Destination Management Companies to partner with: Charlotte Arrangements Visit: Sterling Events Visit: Tribble Creative Group Visit:
Convention and Visitors Bureau
The Charlotte Convention and Visitors Bureau (Visit Charlotte) can provide multiple services for your convention.
Post Office The main U.S Post Office is located at 201 North McDowell Street. In addition, a mailbox is located at the front office. Stamps can be purchased at the gift shop or at the front desk. For shipping services, contact the Shipping and Receiving Department at extension 2074.

Transportation & Parking

Parking Fees: Minimum Fee:25.0,Maximum Fee:30.0
Directions From Airport The Charlotte Douglas International Airport is located 7 miles from the Hotel, approximately a 15 minute ride. Take airport freeway to Billy Graham Parkway South. Take I-77 North until Exit 9 John Belk Freeway, I-277. Take College Street exit towards downtown. The hotel is on the right.
General Parking USD 18.00 Per day
Self-parking is available in the Hotel's 1650-space attached Parking Center. The hotel does not assume any responsibility/liability for any loss or damage to the vehicle or its contents, or your attendees.
Bus Group Parking Bus parking is not available on the hotel property. If you are in need of bus parking, please contact either your Convention Services or Catering Manager who will be happy to arrange off site parking.
Valet Group Parking USD 25.00 Per day
Valet parking is available in the Hotel’s 1650-space attached Parking Center. The hotel does not assume any responsibility/liability for any loss or damage to the vehicle or its contents, or your attendees.

Green Meetings & Sustainability

Environmental Practices:

Energy & Water Conservation:

  • High-efficiency lighting in guest rooms
  • High-efficiency lighting in public areas
  • Occupancy sensors
  • Water conserving fixtures
  • Regular preventive maintenance
  • Make A Green Choice program rewards guests for choosing to conserve natural resources in their guest room
  • Energy-efficient digital reader board signage used in hotel

Waste Minimization & Environmentally Responsible Purchasing:

  • Recycling
  • Dumpster monitoring
  • Elimination of styrofoam packaging
  • Environmentally preferred suppliers
  • Environmentally preferred products
  • Alternatives to plastic bottled water
  • Sustainable food and beverage options

Enhanced Indoor Environmental Quality:

  • Green Housekeeping
  • Integrated pest management practices

Raising Awareness:

  • Property-level Green Council
  • Sustainable Meetings Practices
  • Information on mass transit transportation options provided for guests
  • Hybrid cars available at our on-site rental car agency, Hertz
Overview Description:
Along with Starwood, the Westin Charlotte embraces sustainable meeting planning. The core components listed below offer many options and opportunities to plan a greener meeting. Paperless Meeting Planning Tools such as StarGroups, Reservation Connection, Reservation Cross-Check, eDiagrams, eMenus, and ePlanner are available to reduce the amount of paper generated throughout the meeting planning process. Sustainable Meeting Services We offer environmentally friendly products and "greener" alternatives to lessen the impact of meetings on the environment. Some of these alternatives include: * Using recycled flip-charts and paper products with a minimum of 30% post-consumer recycled content. * Providing sustainable non-paper meeting supplies that are recycled, compostable, or biodegradable * Utilizing potted plants in place of fresh cut flowers or if that isn’t possible using a local, organic florist * Providing recycling services in the meeting spaces * Offering green printing services which means double-sided printing and recycling ink/toner cartridges * Offering green transportation services such as access to public transportation or fuel-efficient vehicle options * Sourcing energy efficient LCD signage outside meeting rooms and around the hotel * Westin's "clutter-free initiative" places all pads, pens, and mints on stations around room instead of each place setting which helps eliminate excess waste. Likewise, water coolers and biodegradable corn-based cups on stations replace the need for pitchers of water and glassware at each place setting. Sustainable F&B practices These practices are designed to provide more environmentally friendly food and beverage options and include: * Providing sustainable menu options that include fair trade or organically certified products * Utilizing environmentally sustainable disposable F&B packaging for box lunches * Reducing the usage of individually-packaged condiments to reduce packaging waste * Providing environmentally friendly alternatives for bottled water such as using an on-site water filtration systems * Utilizing environmentally friendly chafing fuel to reduce toxins and hazardous waste Impact Assessment Tools The Meetings Impact Report is a unique tool that provides our meeting planners with information on the environmental and social impact of their meeting. It will include data on their energy and water consumption as well as additional information on how the choices they made benefitted the environment. Please let your Convention Services Manager know if you are interested in using this tool. Socially Conscious Activities We are eager to provide assistance to meeting planners who would like to organize activities for their attendees that will benefit the local community. Our ePlanner options include several socially conscious activities. Be sure to connect with your convention services manager for more details. HOTEL PROGRAMS The Westin Charlotte is dedicated to reducing our carbon footprint. We are constantly working to make environmentally responsible choices that make choosing the GREEN choice the RIGHT choice. At check in: * Paperless check-in process * Folios may be e-mailed to guests instead of printed on paper Make a Green Choice: * Make a Green Choice is our guestroom sustainability program that conserves water, energy, and other resources. Reward yourself with a $5 voucher at participating food and beverage outlets or 500 Starwood Preferred Guest StarPoints for each night you decline housekeeping services (except day of departure). for more information, visit In our outlets: *Access to local produce, sustainable seafood, fair trade and organic products *Responsible food planning and purchasing practices to reduce waste and spoilage *Condiments in bulk containers available to reduce wasteful packaging Our recycling program: * Mecklenburg county recycles all possible materials: bottles, aluminum cans, paper, cardboard, plastics, batteries, pallets, oils and fats * Recycling bins available upon request around meeting space Greener meetings: * Pads of paper, pens and mints are set as stations in meeting room instead of at each setting to reduce waste * Water cooler options and corn-based plastic cups in meeting rooms in place of water pitchers and glasses to reduce waste Reducing energy: * Our newly-renovated rooms have reduced our energy consumption by 60% by installing state-of-the-art digital room thermostats. * Solar tinting ion all guestroom windows * Compact fluorescent bulbs have been installed in every fixture that can accept them * Our Building Control System will allow individual control over the temperature of every meeting room * Hotel lights and escalators are turned off when not in use * A sophisticated cooling control system senses a number of different variables before deciding which chillers to start and stop, which in turn saves electricity * Six Sigma methodology ensures we are importing every possible best practice from within our company. This ensures we are as efficient as possible, and provides a means of tracking and quantifying improvements.

Safety & Security

Security Officers In addition to state-of-the-art electronic monitors throughout the Hotel, our Security Department operates 24 hours a day, patrolling the Hotel and responding to guest needs and emergencies. Kindly press “0” to connect to security. Additional security is highly recommended for any meeting rooms containing valuable equipment or merchandise overnight. The Hotel is not liable for any loss or damage incurred in these circumstances. Our Director of Security can arrange VIP attention - please work through your Convention Service Manager. Specialized security arrangements for function rooms, exhibitions, equipment, registration, and traffic control should be made in advance. Outside Security Companies must be approved by the hotel in advance. Prevailing rates for outside security: SHOW PROS $40 per hour with a 4 hour minimum Charlotte-Mecklenburg Police Department $55 per hour with a 4 hour minimum
Lost and Found If a guest has misplaced an item, please instruct them to contact Hotel Security as soon as possible at Extension 2358. The Hotel is not responsible for any items left in rooms, vehicles, or other hotel premises.
Medical Services Hospitals close to Uptown Charlotte **in the event of an emergency, please call 911 immediately** Carolina’s Medical Center (1.5 miles from hotel) Presbyterian Hospital (1.5 miles from hotel) Walk-in clinic close to hotel Minute Clinic inside CVS Pharmacy (5 blocks from hotel) 210 East Trade Street, E-186 Charlotte, NC 28202 704-971-1254 24-hour pharmacy close to hotel Walgreens (4 miles from hotel) 4701 South Blvd Charlotte, NC 28217 704-523-3227
Emergency Plan Begin the evacuation process upon hearing the general fire alarm or being given verbal instructions to evacuate. Use fire stairwells to evacuate - never use elevators. Walk, do not run. Stay calm. Always place your hand on the back of the door before opening the door. If it is hot, do not open the door; find an alternate route. If you enter a smoke filled area, seek another exit route if possible. If you must pass through an area congested by smoke, cover your mouth and nose with a towel or piece of clothing, dampened with water, if possible. Crawl low along the wall to the exit, using the walls and doorways as a guide in case you are unable to see due to smoke or power loss. Ensure that fire doors are not blocked open. Proceed to the designated evacuation assembly areas. Report anyone stranded to the Fire Control Room, Emergency Response Team member or Fire Department personnel. In the event you are unable to evacuate due to a blocked exit or other barrier, try to enter a guest room or other area free from fire and smoke. Immediately call Security at extension 0 and advise them of your situation and location. Once in the room, start to fill the bathtub with as much water as possible. Soak towels, sheets or other fabric in the water and place the wet fabric in the cracks between the door and the floor, frame, etc. Turn off the heat or air-conditioning unit. Cover the vent with wet towels or sheets. Do not open the window or try to break the glass unless directed by Fire Department personnel.

Fees & Taxes

Overview Description The following tax percentages are current as of 2012 and are subject to change: Sales: 7.25% (with an additional 1% on Food and Beverage) Rooms: 15.25% The service charge for all meeting expenses is currently 24%. Included in the service charge is a gratuity of 12% of food and beverage charges, which is distributed to banquet staff. The remainder of the service charge is retained by the hotel.
Local Currency: United States Dollars
Currency Code: USD
Valet Parking Fees: 30
Fees & Taxes List Early Departures USD 75.00
High Speed Internet Access in guest rooms - 24 hours USD 12.95
Porterage - ground luggage pull; minimum of 72 hours prior to day requested USD 10.00

Policies & Procedures

Overview Description: The hotel recommends that all exhibit or trade shows use a drayage, decorating or exhibit company for booth or table exhibits. The Charlotte Fire Department regulations must be adhered to with a floor plan submitted for approval no less than 30 days prior to the show. Copies of all approved diagrams, insurance liability and permits must be submitted to your Convention Service Manager at least 21 days prior to setup. Failure to follow these specifications may result in your exhibit or setup being terminated by the Charlotte Fire Department. The Charlotte Fire Department may require a fire watch for certain productions, exhibits, laser or potential shows. A minimum of 21 days notice is needed to order a fire watch. Please work through your Convention Services Manager to arrange fire watch and for pricing information. All forklifts and high lifts used in the exhibit area or freight doors must be battery or electric powered. All exhibit space, freight areas and dumpster areas must be cleaned and returned to the original condition as when it was given to the exhibit/production company on setup day. Failure to return the exhibit area in the condition it was given will result in cleaning charges to the master account. The Westin Charlotte will not be responsible for any equipment or materials left on site. The Westin Charlotte is an entirely smoke-free facility, including all guest rooms, meeting space and public areas. The customer is responsible for any charges or damages exhibit/production company incurs while in the employ of the customer The Westin Charlotte does not permit anything to be nailed, screwed, posted or otherwise attached to columns, walls, floors, furniture or other parts of the building without prior approval and signature of authorization to charge the master account should any damages occur. All security services must be approved in advance and provide a certificate of insurance to the hotel. The Hotel does not provide labor to assist with setup, unpacking of shipments or teardown of exhibits and/or trade shows. Consult with your Convention Service Manager to discuss appropriate charges if temporary help is required.
Banners and Signs: Please advise your Convention Service Manager of any banners that need to be hung. A $30.00 charge for each 3’ banner will apply. Larger and more complex banners may incur additional charges. Banners and/or signs must be professionally printed or computer generated. Hand-lettered signs or banners are prohibited. The Hotel will, unless otherwise instructed, post your program daily on reader boards located throughout the hotel. The hotel does not allow any signage to be displayed in the main reception area of the hotel.
Payment Methods:
  • VISA
Shipping and Receiving: We understand that conference materials are an important element of ensuring your event’s success; therefore please take a moment to review the policies and procedures outlined in this document to ensure an efficient and pleasant experience. All incoming packages/items are subject to a receiving/handling/storage charge. This includes receiving items from a carrier, up to a maximum of 3 days of storage of items prior to the event and delivery of items to the proper location within the hotel. Please find pricing information below. All materials must be addressed as follows: The Westin Charlotte 601 South College Street Charlotte, N.C. 28202 HOLD FOR: Event Date / Planner Contact Name Hotel Contact: Name of Convention Service Manager Multiple packages, within a single shipment, should be sequentially numbered, (i.e. 1 of 2, 2 of 2). If there is more than one on-site delivery location, please label the boxes with their specific delivery destination. Heavy boxes (over 50 pounds) should be identified so that staff (yours and ours) can avoid injury while lifting them. Shipments should not arrive more than 3 days prior to set up date. Shipments received sooner than 3 days will be charged Storage fees. Due to limited storage at the hotel, we require Exhibitors to ship freight to the designated drayage company, which will deliver boxes to the appropriate exhibit booth location. We are unable to accept any drayage, packages or exhibits for an Exhibition/Production company or exhibitor. Please make arrangements for pre- and post-shipping, drayage handling and storage directly with your Exhibition/Production/Decorating company handling your event. Send specific shipping information, in writing, to your Convention Service Manager which outlines all shipments expected to come to the hotel. Please discuss any additional questions directly with your Convention Service Manager.
Exhibits: The Westin Charlotte’s recommended Decorating Company is Shepard Exposition Services. They offer a full array of decorating and exhibition products and services. Exhibit Floor Plans Please find everything you need to diagram your space on our ediagrams website.

AV & Technology

Audio Visual

PSAV The Westin Charlotte’s preferred In-House Audio Visual Company is Presentation Services. As a leading provider of audiovisual services nationwide, Presentation Services is able to accommodate all of your presentation technology needs. They can be contacted directly at 704-335-2027 or you may Click Hereto be redirected to their website. Presentation Services has an exclusive agreement with The Westin. In the event you may wish to use a third party audiovisual company, certain pre-requisites apply and you will be subject to certain fees billed to your master account. Outside Vendors Each event/meeting sponsor, contractor, sub-contractor or outside vendor providing supplies and/or services of any type at the Westin Charlotte or its attached parking garage, shall provide (prior to undertaking the obligations or permitted activities of their respective agreements on or about the hotel or attached garage premises) a Certificate of Insurance 21 days prior to your event. Vendors must also complete the Starwood Audio Visual Service Standards Form, found below. 1) In addition to any other insurance provisions set forth in the Agreement, during the term of the Agreement, Contractor shall carry and maintain, at Contractor’s cost and expense, the following insurance in the following amounts (subject to adjustment as provided below), with insurance companies possessing a minimum A.M. Best rating of A-VI: (a) Commercial General Liability insurance covering bodily injury (including personal injury) and property damage with a combined single limit of not less than $5,000,000 per occurrence/annual aggregate. All such insurance shall include contractual liability coverage for the performance by Contractor of its indemnity agreements. Such limit may be satisfied through any combination of primary liability and umbrella liability policies, provided that if umbrella liability coverage is obtained, said limits should also be excess over any auto liability policy. (b) Worker's Compensation insurance covering and satisfying Contractor’s obligations and liabilities under the worker's compensation laws of the applicable jurisdiction, including employer's liability insurance with limits of not less than $1,000,000 for each accident, disease-each employee and disease-policy limit (c) If Contractor operates owned, hired or non-owned vehicles, Comprehensive Automobile Liability insurance covering bodily injury (including personal injury) and property damage with a combined single limit of not less than $1,000,000 per occurrence (d) Property insurance on an all-risk form covering all owned and non-owned assets (including leased, rented or borrowed) Contractor may use in the performance of this agreement, including a waiver of subrogation from the insurer in favor of the Additional Insured’s; and 2) Forms of the Policies. Certificates of insurance naming Starport I, LLC (d.b.a. The Westin Charlotte), Starwood Hotels & Resorts Worldwide, Inc., and each and all of their respective affiliates, officers, Directors, Partners of each and all such additional insured parties as additional insured’s (the “Additional Insured’s”), together with the waiver of subrogation referenced therein and copies of endorsements when applicable, shall be delivered to Manager prior to Contractor’s commencement of services and from time to time at least ten (10) days prior to the expiration of the term of each such policy. All such policies maintained by Contractor shall provide thirty (30) days prior written notice to the Additional Insured’s named therein of any termination, cancellation or material change in coverage or limits. All policies maintained by Contractor shall be written as primary policies, not contributing with or supplemental to the insurance maintained for any of the Additional Insured’s. 3) Indemnification. Contractor hereby assumes liability for, and shall forever defend, indemnify and hold harmless each of the Hotel Parties from and against any and all claims, judgments, liabilities, damages, losses, costs and expenses, including, without limitation, all legal fees and expenses incidental thereto, caused by or arising out of the acts, omissions, negligence or misconduct of any of the Contractor Parties. Without limiting the generality of the foregoing, at the request of any of the Starwood Parties, Contractor, at its cost and expense, shall repair any damage to any property arising from or in connection with any activities of any of the Contractor Parties at the Hotel and restore such property to the same condition as existed prior to such damage, or replace such damaged property with property of the same kind, quantity and quality, in accordance with the brand standards for the Hotel. 4) If the certificate is limited to specific event dates, the date range must include all dates required for set up and tear down. 5) The certificate should be received no later than 21 working days prior to the commencement of the event. The hotel must approve all certificates, in advance of any work commencing on the hotel premises. Uploaded Files: AV_Service_Standards rules and regulations The Westin Charlotte (hereafter referred to as the “hotel”) reserves the right to refuse service where equipment does not meet the standards and requirements established by these Rules and Regulations. Plywood, or another hotel-approved material, must be placed under all scaffolding, floor supports and outriggers. Metal wheels are not permitted on carpeting without placing plywood down first to protect carpet. Cables with a diameter larger than a standard microphone cable or AC extension cord must be covered with ramping or appropriate rubber mats. All other loose cables must be taped down in appropriate-colored tape (i.e. to match the carpet) and must be maintained throughout the duration of the set up, production, and tear down of the event. Large cables must be run around the perimeter of the room and cannot cut through the center of a room. Large cables must pass over all doors (service or non-service) and must be tie wrapped to the ceiling. They cannot be taped. All fasteners must be removed after event or a clean-up charge will be charged. Sound or lighting supports cannot be placed on the hotel’s risers without special permission of the hotel. Any request to use pyrotechnics, fog machines or other similar devices must be submitted to the hotel’s Convention Services Representative at least 21 working days in advance. The hotel has the right to refuse any production element, at its sole discretion. Any items that require Fire Department approval is the responsibility of the provider, not the hotel, to obtain the appropriate permits and pay the related fees or charges to obtain such permit. A copy of the Fire Department approval is required at least 5 working days prior to the event. Consumption of alcoholic beverages is strictly prohibited by any vendor on the hotel’s premises prior, during or after the event. Smoking is strictly prohibited by any vendor inside the entire hotel. All vendors, contractors and sub-contractors must provide a signed Indemnification Agreement and Certificate of Insurance which meets or exceeds all specifications set forth in Schedule A – Insurance Requirements, prior to any work beginning on the hotel’s premises. Cases may not be stored in service areas with hotel’s permission. Do not lean cases against walls. No equipment can be placed in front of Fire Hoses or Fire Alarms. Hotel carts cannot be used or provided to move equipment. Please provide your own means to load in and load out equipment. Use of the loading dock area for load in, deliveries and load out must be coordinated through your Convention Services Representative. Vehicles cannot be left at the dock area; please make appropriate parking arrangements for any vehicles. Floor plans (approved by the Fire Department if applicable) indicating the exact position of all sound, lighting and related equipment must be submitted at least 21 working days prior to the event.


The Hotel’s Engineering Services department can arrange for all your electrical needs and are required for any “patching” to hotel’s sources. Please note price list below. The Hotel must receive all requests for special engineering or electrical needs at least 21 working days prior to your event. Only the Hotel Engineering staff can provide electrical connections to the Hotel property. Your Convention Service Manager can assist you with these arrangements. For exhibits, all electrical and telephone requests received prior to the show will be installed before or during exhibitor set-up. All requests received on-site are not guaranteed and will be installed on a first come, first served basis.

IT & Telecommunications

Exhibitor Telecommunications The Westin Charlotte is the exclusive provider for all telecommunication needs. Special requests should be received thirty days (30) prior to move in date. Pricing information can be received from your Catering/Convention Services Manager. Internet At The Westin Charlotte, we offer advanced internet and data services for meetings and conferences that make it easier for your attendees to stay connected at a competitive price without compromising security or availability. Our advanced services are fully customizable to your individual needs, and can be as flexible as your meeting demands. The following pricing applies: Wired HSIA Connections in One Meeting Room: - 1st Computer Connection per meeting room = $250++ per day/per meeting room/per user - Each Additional Computer Connection = $150++ per day Wireless (Wi-Fi) Connections in One Meeting Room - 1st Computer Connection per meeting room = $150++ per day/per meeting room/per user - Each Additional Computer Connection = $100++ per day The Westin Charlotte can also provide dedicated bandwidth, public or static IP addresses, on-site support and custom network configuration (VLANs, port security, firewall/ACL modification) to make your next meeting a success. Any of these requests will need to be discussed with you in advance in order to ensure we are providing exactly what you need to make your event a success! Pricing includes: Hubs, cables, and set-up by hotel personnel. Pricing does not include: Dedicated on-site support and complex network configurations, (i.e. custom VLANs, dedicated bandwidth, static IP support, etc.). Pricing for these services will be customized based on exact client requirements.

Preferred Vendors

Preferred Vendors PHOTOGRAPHY A picture paints a thousand words. Make sure you document your event for historical purposes with one of our preferred photographers below: Catch Light Studio: preferred photographers A picture paints a thousand words….Make sure you document your event for historical purposes with one of our preferred photographers below: -Catch Light Studio: -Charlotte Image Photography: -Deborah Triplett Studios: FLORIST -Carolyn Shepard Design: -Crawford & Company: -Elizabeth House: ENTERTAINMENT Bands, Orchestras, DJs and other entertainment can be arranged through a variety of companies. Please consult your Convention Services Manager for recommendations. Please be aware that set-up and tear down must adhere to Hotel guidelines. All entertainment equipment is to be loaded and unloaded through the loading dock area. All outside companies/vendors are required to complete an Indemnification Agreement for Outside Vendors and supply the Hotel with a Certificate of Insurance. -Daniel Entertainment: -East Coast Entertainment: EVENT PLANNERS -Rogers and Gala: -Sterling Events: -Tribble Creative Group:

Rooms & Floor Plans

 View Floor Plans

Room Dimensions & Capacities

Room Name KeyKey Space DimensionsDim. (l x w) Space Total AreaArea Space HeightHeight Capacity for Banquet style set-upBanq. Capacity for Theatre style setupThtr. Capacity for Conference style set-upConf. Capacity for Reception style set-upRec. Capacity for Classroom style set-upClass Capacity for U-Shaped style set-upU-Shp. Capacity for H-Square style set-upH. Sq. Capacity for Dinner with Dance FloorDinner Dance
Brevard Room 9.75 m. x 6.10 m.
31.99 ft. x 20.01 ft.
61.41 m²
661.01 ft²
3.05 m.
10.01 ft.
50 48 15 50 24 15 18
Caldwell Room 5.79 m. x 4.88 m.
19.00 ft. x 16.01 ft.
28.61 m²
307.96 ft²
3.05 m.
10.01 ft.
20 20 10 34 18 8 12
College Room 7.62 m. x 5.79 m.
25.00 ft. x 19.00 ft.
43.85 m²
472.00 ft²
3.05 m.
10.01 ft.
30 34 16 52 18 15 18
Davidson Room 12.19 m. x 3.35 m.
39.99 ft. x 10.99 ft.
40.88 m²
440.03 ft²
2.44 m.
8.01 ft.
30 38 24 40 21
Grand Ballroom 54.86 m. x 27.43 m.
179.99 ft. x 89.99 ft.
1,512.09 m²
16,276.00 ft²
6.10 m.
20.01 ft.
1,220 2,071 2,035 1,032
Grand Ballroom A 17.37 m. x 12.19 m.
56.99 ft. x 39.99 ft.
234.77 m²
2,527.04 ft²
6.10 m.
20.01 ft.
170 259 316 114 40 50
Grand Ballroom AB 27.43 m. x 17.37 m.
89.99 ft. x 56.99 ft.
476.59 m²
5,129.97 ft²
6.10 m.
20.01 ft.
370 528 641 231
Grand Ballroom ABC 27.43 m. x 36.58 m.
89.99 ft. x 120.01 ft.
1,011.71 m²
10,889.96 ft²
6.10 m.
20.01 ft.
800 1,238 1,354 543
Grand Ballroom B 17.37 m. x 12.19 m.
56.99 ft. x 39.99 ft.
211.08 m²
2,272.05 ft²
6.10 m.
20.01 ft.
200 272 284 144 40 50
Grand Ballroom C 27.43 m. x 19.51 m.
89.99 ft. x 64.01 ft.
529.64 m²
5,701.00 ft²
6.10 m.
20.01 ft.
480 710 713 312
Grand Ballroom CD 27.43 m. x 37.49 m.
89.99 ft. x 123.00 ft.
1,028.44 m²
11,070.04 ft²
6.10 m.
20.01 ft.
800 1,360 1,332 576
Grand Ballroom D 27.43 m. x 17.98 m.
89.99 ft. x 58.99 ft.
460.15 m²
4,953.01 ft²
6.10 m.
20.01 ft.
370 650 619 264
Grand Promenade 18.29 m. x 32.00 m.
60.01 ft. x 104.99 ft.
445.93 m²
4,799.95 ft²
32.00 m.
104.99 ft.
407 680
Harris Room 13.41 m. x 7.62 m.
44.00 ft. x 25.00 ft.
102.19 m²
1,099.96 ft²
3.05 m.
10.01 ft.
60 143 36 138 63 24 30
Independence Room 11.28 m. x 7.92 m.
37.01 ft. x 25.98 ft.
89.37 m²
961.97 ft²
3.05 m.
10.01 ft.
60 110 30 120 45 21 24
Kings Room 7.62 m. x 6.71 m.
25.00 ft. x 22.01 ft.
51.10 m²
550.04 ft²
3.05 m.
10.01 ft.
40 60 18 61 27 15 18
Morehead Room 8.53 m. x 5.18 m.
27.99 ft. x 16.99 ft.
43.20 m²
465.00 ft²
3.05 m.
10.01 ft.
30 32 16 52 18 12 15
Park Room 7.62 m. x 5.79 m.
25.00 ft. x 19.00 ft.
43.85 m²
472.00 ft²
3.05 m.
10.01 ft.
30 34 16 52 18 15 18
Providence Ballroom 35.36 m. x 17.37 m.
116.01 ft. x 56.99 ft.
624.77 m²
6,724.97 ft²
4.57 m.
14.99 ft.
550 844 841 357
Providence Ballroom I 17.68 m. x 10.67 m.
58.01 ft. x 35.01 ft.
188.59 m²
2,029.97 ft²
4.57 m.
14.99 ft.
150 234 50 254 108 40 50
Providence Ballroom I & II 17.68 m. x 20.42 m.
58.01 ft. x 66.99 ft.
364.09 m²
3,919.03 ft²
4.57 m.
14.99 ft.
300 440 492 216
Providence Ballroom II 17.68 m. x 9.75 m.
58.01 ft. x 31.99 ft.
176.89 m²
1,904.03 ft²
4.57 m.
14.99 ft.
150 252 50 238 108 40 50
Providence Ballroom II & III 17.68 m. x 24.38 m.
58.01 ft. x 79.99 ft.
434.79 m²
4,680.04 ft²
4.57 m.
14.99 ft.
370 650 587 268
Providence Ballroom III 17.68 m. x 14.63 m.
58.01 ft. x 48.00 ft.
259.29 m²
2,790.97 ft²
4.57 m.
14.99 ft.
220 486 65 349 160 50 60
Providence Promenade 27.43 m. x 5.49 m.
89.99 ft. x 18.01 ft.
150.50 m²
1,619.97 ft²
4.57 m.
14.99 ft.
Queens Room 7.62 m. x 6.71 m.
25.00 ft. x 22.01 ft.
51.10 m²
550.04 ft²
3.05 m.
10.01 ft.
40 60 18 61 27 15 18
Sharon Room 10.06 m. x 7.62 m.
33.01 ft. x 25.00 ft.
77.76 m²
837.00 ft²
3.05 m.
10.01 ft.
60 90 24 104 45 21 24
Stonewall Boardroom 7.92 m. x 7.62 m.
25.98 ft. x 25.00 ft.
61.50 m²
661.98 ft²
3.05 m.
10.01 ft.
Trade Room 12.19 m. x 7.62 m.
39.99 ft. x 25.00 ft.
92.53 m²
995.98 ft²
3.05 m.
10.01 ft.
60 110 30 125 36 21 24
Tryon Room 13.41 m. x 7.92 m.
44.00 ft. x 25.98 ft.
104.61 m²
1,126.01 ft²
3.05 m.
10.01 ft.
80 156 36 141 63 24 30
Tryon Room North 7.92 m. x 6.71 m.
25.98 ft. x 22.01 ft.
53.14 m²
571.99 ft²
3.05 m.
10.01 ft.
40 72 18 72 27 15 18
Tryon Room South 7.92 m. x 6.71 m.
25.98 ft. x 22.01 ft.
53.14 m²
571.99 ft²
3.05 m.
10.01 ft.
40 72 18 72 27 15 18

Floor Plans

Catering, Banquets & Dining

Expand All

Catering & Banquets

Overview Description Function Guarantees The client, or person making arrangement on behalf of the client, must submit to the hotel no later than 12 noon (EST), three business days (72 hours) prior to the schedule function (weekends and holidays are not included), a guaranteed number of guests attending all planned functions. The guaranteed numbers of attendees shall constitute a guarantee, not subject to reduction, for which charges will be assessed accordingly. Should the client not notify the hotel of a final guaranteed number, the hotel shall use the agreed number from your contracted schedule of events and function space as the final guarantee. For events held on Monday and Tuesday, notification of guaranteed attendance must be submitted no later than 12 noon (EST) on the preceding Wednesday. For functions to be held on Wednesday, notification of guaranteed attendance must be submitted no later than 12 noon (EST) on the preceding Thursday. In some instances, more advanced notice of attendance may be required due to menu complexity, holidays, delivery or other constraints. Guarantees for kosher plates or meals must be received no later than 12 noon (EST) 2 weeks (14 business days) prior to the event date. Weekends and holidays are not included. Guarantees for choice of menu selections must be received no later that 12 noon (EST) 2 weeks (14 business days) prior to the event date. Weekends and holidays are not included. The overset for events will be 3% above the guarantee figure. The overset does not apply to food or beverage. Additional fees apply for food and beverage per set over the final guarantee. Your signature on the BEO indicates your acceptance of the guarantee number, event details listed on the beo and the hotels terms and conditions. Linen Colors The Westin Charlotte provides linen for banquet events in limited neutral colors which compliment function space decor. Linen color is subject to change without notice. Specialty linen can be ordered through your Catering/Convention Services Manager. Additional fees would apply.

Click below to view our catering menus. Breakfast, lunch and dinner menus, menus for breaks, and more.
Launch eMenu >

On-Property Dining

Overview Description At The Westin Charlotte, you can satisfy your cravings any time day or night with our 24-hour in-room dining experience. Serving breakfast, lunch, dinner, and late-night snacks, you will never go hungry.

SoCo Café

Energize for the day ahead with a freshly brewed coffee from SoCo Café, conveniently located in the lobby. We proudly brew Starbucks® coffee and also offer refreshing juice drinks, delicious baked goods, and more.

Suitable for Business Meetings: Yes

SoCo Bar

Enjoy the vibrant buzz of SoCo Bar for a drink or casual bite. Its urban atmosphere and soothing waterscape make a perfect setting for sampling the lineup of martinis, small-batch bourbons, microbrews, and more.

1:00 PM - Close (based on occupancy)

Suitable for Business Meetings: Yes

JP Charlotte

JP Charlotte’s fresh, lively space engages guests and locals alike in the heart of the hotel. Our distinctly American approach features brick-fired steaks, burgers, and flatbreads that infuse local ingredients and seasonal produce.

Suitable for Business Meetings: Yes
Arrow I'm a ToolTip!